BCSS October Newsletter

October 13, 2016 by  
Filed under Provincial and Territorial News


October Newsletter

Fall 2016 

Eligibility Officer 2 Announced

BC School Sports is excited to announce the hiring of our new Eligibility Officer 2, Lawrence Vea. Lawrence comes to us with an extensive history of high school athletics in BC after serving as an athletic director and then administrator. Lawrence has been involved with the Girls Volleyball Commission for many years, as well as the Competitive Standards Committee. Lawrence was awarded the BCSS Merit Award in 2007 and was inducted into the Coquitlam Sports Hall of Fame as a builder in 2015. Now retired, Lawrence resides in Courtenay, BC. The role of the EO2 will be adjudicating and processing all School Declaration and Compliance and Authorization forms.

Please note that all eligibility related submissions must still be sent

Important Fall Deadlines


October 22

  • Eligibility Appeals Committee Meeting
  • Fall Council and Board of Directors Meeting
  • Rules and Regulations Committee Meeting

December 3

  • Eligibility Appeals Committee Meeting


October 3

  • Membership Fees
  • Fall Student-Athlete Registration
  • Fall Team Registration
    • Aquatics
    • Cross Country
    • Field Hockey
    • Football
    • Soccer (Boys)
    • Volleyball

October 17

  • Final Roster Deadline (sports above)

Fall Championship Dates

Nov 2-4        Field Hockey – Girls AA (Surrey)
Nov 5                      Cross Country (Kelowna)
Nov 7-9                    Soccer – Boys A (Surrey)
Nov 18-19                      Aquatics (Kamloops)
Nov 20-23            Soccer – Boys AA (Burnaby)
Nov 23-26          Soccer – Boys AAA (Burnaby)
Nov 24-26        Volleyball – Boys A (Smithers)
Nov 30-Dec 3   Volleyball – Boys AA (Langley)
Nov 30-Dec 3 Volleyball – Boys AAA (Langley)
Dec 1–3           Volleyball – Girls A (Kelowna)
Dec 1–3     Volleyball – Girls AA (Vanderhoof)
Dec 1–3       Volleyball – Girls AAA (Kelowna)
Dec 1–3   Volleyball – Girls AAAA (North Van)
Dec 3              Football- Boys AA (Vancouver)
Dec 3            Football- Boys AAA (Vancouver)

Rule Reminders


(Section III E)

Reminder: When playing teams that are not BCSS members, sanctioning is required from BCSS as well as from other provincial or state associations. All teams playing out of province and all schools hosting an out of province team must submit a sanctioning application to the BCSS office. Sanctioning forms must be submitted 60 days in advance of the competition.

Types of Sanctioning

  • Outside of the Season of Play
  • Hosting:
    • Out of Province School, or
    • Out of Country School.
  • Travelling to Compete:
    • Out of Province, or
    • Out of Country.

Schools Without a Team

The BCSS office has been receiving many questions about student-athletes playing for another school when a team is not available at the school they attend. Student-athletes are only eligible to compete for the school they currently attend. They are not able to play for another school if the team is not offered at their own school.

If you have any questions please email or call 604-477-1488.

BC School Sports offers both Awards to its member schools, staff and coaches, and Scholarships to Student-Athletes in the province.


  • BCSS Honour Award
  • Merit Award
  • Coach of the Year
  • Outstanding School
  • Hall of Fame
Click here for detailed information about the awards.

How to Nominate

  • Any staff member in a Member School may nominate a school coach or school.
  • The person submitting the nomination should include a covering letter of support (on school letterhead ) signed by a school administrator, as well as support materials and testimonials as to why the individual /school should be considered and selected.
  • Selection of the successful candidate(s) will be made by the BCSS Scholarship and Awards Committee.
Outstanding School
  • The support letter should explain the place of extracurricular sport and physical activity programs in the school.
Upcoming Events
CIAAA Coaching Workshops

The Canadian Interscholastic Athletic Administrators Association (CIAAA) and BCSS would like to invite you to attend a full day of professional development for Athletic Directors. The day will feature two of CIAAA’s Leadership Training Program Courses.

Click here for more information.

Friday, October 21, 2016

703c: 8:30am-12:30pm
710c: 1:00pm-5:00pm

1 Course: $100 (does not incld lunch)
2 Courses: $215 (lunch included)
Cliff Avenue Clubhouse
6259 Curtis Street, Burnaby BC
Track & Field Coaching Conference
The Track & Field Commission is hosting a coaching conference focused on Speed Development & the High School Athlete on October 21, 2016.

Click here for more information.

2016 BC Aboriginal Regional Basketball Camps-Phase 1

The Aboriginal Sport, Recreation and Physical Activity Partners Council is pleased to announce the 2016 BC Aboriginal Regional Basketball Camps – PHASE 1 of the athlete selection process for Team BC for the 2017 North American Indigenous Games. Male and female Aboriginal youth basketball players born in years 1998-2005 are invited to participate.

Click here for more information.
Click here for registration details.


Bulk Uploads

We have made a change to the ‘Birthdate’ field of the bulk upload template in an effort to eliminate problems that were caused by inconsistent birthdate formats. Instead of a single column for the date of birth, we have the following: Year of Birth (YYYY), Month of Birth (MM), Day of Birth (DD).

Bulk Upload Guide

Updating Users

To create a new Athletic Director or update existing contact information (principal, school or accounting emails) in STARS, the Administrator from your school will need to email and include the name and email address for the new user or the information that needs to be updated.

BCSS recommends having only one person per user.
Each individual that may require access to STARS can have an account.

STARS User Guide

Current Forms

We included a copy of all current forms in our mail-out to all Athletic Directors as well as a Forms Guide (purple sheet). These have been updated to reflect the new school year and any new rules from our AGM and can be found on our website under FORMS. Our forms in PDF format have fillable fields to help make sure all the necessary information is entered to help speed up the application process for everyone.

Student Transfers

  • Add Student to STARS
  • Submit the appropriate form to
  • Not sure which form to use? Check the FORM GUIDE or email us if you still aren’t sure.
Form Guide
It’s a Banner Year!
BCSS is excited to partner with BC Dairy Association to introduce the…

It’s a Banner Year Contest!
Any BC Schools who win a championship banner can take a creative photo with their blue championship banners that feature the BC Dairy Association logo. Teams will then submit the photo on Twitter, tagging @BCSchoolsports,@BCMilk and #bcssitsabanneryear.

BC Dairy Association will provide a prize pack to the teams with the winning photos from each season.

Good luck!
Contest Criteria:

  1. Winners for each season of play (3 seasons = 3 winners/year)
  2. Only BCSS sanctioned sports teams are eligible to win
  3. Student-athletes must be in their team uniform
  4. Make your best efforts to get the entire team in the photo
  5. BC School Sports Banner must be clearly visible
Does your team need a place to stay?
Try our Accommodation Directory!
BC School Sports would like to thank our sponsors:
BCSS Twitter
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BCSS Website
BCSS Instagram
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